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Accounting for small and medium-sized businesses

We handle the day-to-day accounting so you can run your business. All the work happens online. There's no need to deliver or post any documents.

Ask for a free 30-minute conversation +372 56 299 069

01

Six steps from invoice to report

01

You send the documents

Purchase invoices, receipts, expense reports and travel reports go into Envoice. No paper needed.

02

The documents reach the books

Data moves from Envoice into SmartAccounts, where all the accounting takes place.

03

We record every document in the right place

Every invoice and receipt gets the right place and the right month.

04

Salaries and taxes

We calculate income tax, social tax, mandatory funded pension and unemployment insurance.

05

The reports go out

Each month we file the VAT return with the Tax Board and declare salaries with their taxes. Once a year we prepare the annual report.

06

You can see where things stand at any time

SmartAccounts runs online. You can access your data from anywhere with an internet connection.

02

What we work with

SmartAccounts

Estonian web-based accounting software that suits a company with a few invoices a month as well as one with hundreds. The same software is recommended for new companies by Estonia’s largest accounting firms.

Envoice

Handles document digitisation: expense reports, travel reports, purchase invoices.

Estonian Tax and Customs Board

We file declarations, VAT returns and payroll data directly through the EMTA e-services. You do not have to enter anything there yourself.

TAKEOVER

If you're coming from another firm

Switching firms feels like a hassle, but most of the work is ours, not yours. You make one decision; the rest goes like this:

01

You give notice

You tell your current firm you are switching. That is all you need to do.

02

We take over

We request the documents and data from the previous firm ourselves. We review the state and tell you honestly if something needs tidying up.

03

Work continues without interruption

Declarations keep going out on time during the transition. No deadline is missed.

The takeover takes one to two weeks depending on the state and costs nothing extra.

Book a free 30-minute conversation

What the monthly work covers

Purchase and sales invoices are recorded, reconciled against the bank statement and matched to the right accounts. If something is missing or unclear, we ask straight away rather than at the end of the month.

For VAT-registered companies we prepare and file the VAT return with its annexes. Payroll covers salary calculation, taxes, the TSD return and keeping the employment register up to date.

recording purchase and sales invoices and bank reconciliation
VAT returns and annexes
payroll, TSD returns and the employment register
fixed asset register and depreciation
preparing and filing the annual report

How the handover works

We start by reviewing the current bookkeeping: balances, the state of filed returns and whether the previous period is closed. Only then do we agree a handover date.

Handovers usually happen at a month end, when the period is complete. Data is received digitally and we set the software up ourselves. All you need to do is grant access and have one short conversation.

Who does the work

Every client has one dedicated accountant who knows the background of the company and who you can email or call directly. A named substitute covers holidays.

Everything runs online. No documents need to be delivered or posted: invoices move through Envoice and the bookkeeping itself runs in SmartAccounts, where you can see your numbers at any time.

Frequently asked questions

What is included in the monthly fee and what is agreed separately?

The monthly fee covers document processing, bank reconciliation, the VAT return, payroll for the agreed number of employees and day-to-day questions. The annual report, cleaning up earlier periods, project-based advisory and one-off large tasks are agreed separately.

How quickly can accounting be transferred from our current provider?

Usually within two to four weeks. A month or quarter end is fastest, when the previous period has been filed. If there are gaps in earlier records, that review comes first and we tell you upfront.

Which software do you work in?

Bookkeeping runs in SmartAccounts and the document flow in Envoice. Returns are filed through the Estonian Tax and Customs Board e-services. If you already use other software, we check whether it can stay or whether moving is more sensible.

Can I see my own numbers, and when?

Yes. You get your own access to the software and can check sales, costs and balances at any time. The monthly summary is ready once documents have arrived and returns have been filed.

Who handles my accounting?

One dedicated accountant whose name and direct contacts you know. They understand your business and answer questions themselves. A named substitute covers holidays and sick leave.